Event planning tips

Planning an event can be a daunting task. Here are some simple guidelines to help you get started.

It's never too early to start

It’s never too early to start planning for your event. Around about now is a great time! Set objectives for what you want to achieve from your event, how you will go about achieving them and how you will measure the results.

Share the load

Establish an organising committee, with one person taking a lead role with other individuals responsible for specific areas such as media liaison, sponsorship and so on.

Be prepared for all weather

Ah, the autumn splendour as March arrives. Well, as we’ve discovered, it can also bucket down with rain – so be prepared for all weather. Plan your event with indoor and outdoor activities so at least something can go ahead if (when) it rains. Alternatively, have a contingency plan with an indoor location. On the other hand, it could also be a glorious day of sunshine, so it's also a time to make plans for being SunSmart.

Promote to the wider community

The more people you get involved in your event, the better. Promote it to the wider community and encourage local businesses to get involved. We have lots of tips and resources to help you promote your event.

Work together with other events

If there are other events on the same day, try to work together, particularly if you’re from a small town.

Publicise through schools and early education providers

Local schools and early education providers are some of the best places to publicise your event. Ask them to display posters or put your event in their newsletter.

Offer a variety of activities

Offer a variety of activities for different age groups – and encourage parents and caregivers to take part too. Who says dad can’t get his beard painted? Children’s Day is a fantastic opportunity for families to spend time together, so look out for older children too. Activities which normally cost money, such as a rock climbing wall for example, when available for free can be a huge draw for your event.

Plan short activities

Kids have a limited attention span, so short activities with lots of variety tend to work better than a single concert or performance for example.

Show your appreciation

Show your appreciation after the event to sponsors (and anyone else who donated time, money etc) with a thank-you letter. Include photos of the event, particularly if any of your supporters couldn’t make it on the day.

It gets easier every year

It gets easier every year, so the quicker you get started on this year’s Children’s Day, the easier organising next year’s will be.

Use the free resources

Finally… please do use the free resources sent to you. You also have access to downloadable resources, posters and Children’s Day images if you want to create your own marketing material, plus Children’s Day goodies such as activity booklets. And remember, you can contact us at info@childrensday.org.nz for further information and expert advice; we want your event to be a success!